Miss the old style Manage Content and Structure feature? No? Well this post is just not for you. Now if you said yes then you are in luck. It’s still available in Office 365, just not a menu option.
To use the old “Manage Content and Structure”, add this at the end of the site: /_layouts/sitemanager.aspx
The world of PowerApps can be new and exciting, not to
mention completely frustrating! A lot of my frustrations come from my lack of
knowledge of the product but there are times when it’s not that, but an issue
with the Office 365 platform itself.
This brings me to my issue I was having when embedding PowerApps onto an Office 365 modern SharePoint page. I had saved and published my form, and all seemed well. It displayed perfectly or me, all controls worked, etc. I had someone on my team test and suddenly, something was amiss.
My tester said that they were being asked for credentials.
But why? Why would I ever need to provide my login information again after I
have already logged in to 365? If you don’t know what I’m talking about or
haven’t been fortunate yet to see this screen, this is what it will look like:
This post mentions that if you receive the connection
permission sign in pop up, that it is possible to bypass it by running the following
PowerShell command bout having to run a PowerShell command:
Set-AdminPowerAppApisToBypassConsent
Now, don’t do what I did and run this command expecting
everything to work all nice and stuff. There are a number of steps you need to
follow before you can even run this command. That being said…….. Let’s do
this!!!!
Sign in to your tenant using your admin account. ***Note:
Your admin account must be using a role that is both the PowerApp publisher and
an o365 Global Admin.
Once you have run the script and have signed in to your tenant,
you are now ready to use this command:
If you notice, there is a GUID used to identify the PowerApp. The easiest way to get the App ID (GUID) is to login to the PowerApps Admin Center. Once there, find the specific PowerApp that you are working with and click on it to see the details. At the bottom of the screen you should see the App ID. Copy the GUID next to that and place next to –AppName in your script.
You can also use this PowerShell command, Get-AdminPowerApp, but for me this is a slower process because I’m having to look through the many line items. I’ve always been more of a GUI type user, so really it’s just a preference.
Once run, you will see the following output on your screen:
Hello all! It’s been at least two years since I have posted something technical on my Salty Blog, pathetic right?. This how-to in my opinion was too good not to share as I believe that it will help others that are facing/have faced this issue.
The ability to email attachments from a list is one of those pain points that I seem to face all of the time. This documentation will take you through the process of setting up a new Flow that will grab all attachments for a single list item and will then email those attachments back out to the intended target.
Before I begin, let me preface this post stating that I did not come up with this. I found a couple of posts and podcasts but I wanted to compile this working version into one blog post.
I was searching for an answer on this issue late last year and attending one of Laura Roger’s weekly Power Hours and she presented on this. Here is a link to that original broadcast: SharePoint Power Hour: Flow Attachments & Files . If you follow the recording to the end, you will notice that Flow was not behaving properly. Well, I could not get it to work either and after a month of trying different things, I gave up.
A couple of months later I, I received an update from Microsoft’s Blog on Flow which is named Flow of the Week. This particular flow caught my eye: Send multiple attachments on a single email. I couldn’t believe it! This was exactly what the doctor ordered or at least I thought it was. I had setup the Flow as explained in the blog post but when I would run the Flow, I would receive the following message: “No input parameters provided. Please provide required input parameters ‘To’, ‘Subject’ and ‘Body'”
You’ve got to be kidding me!!!!!! Why is this not working for me?!?!?!?! I just want to send an email with the list attachments!!!!! I need this to work!!!!!
Ok, calm down……… After a couple of weeks had passed and after I tried all that I could think of to get around this error, I went back to that Microsoft blog post and noticed a comment by Vytenis Jazbutis. He explains how he was able to get around this with a “fix” for the issue of the final “send email” step. It doesn’t like and doesn’t want to add the full “file content” file from the array as an email attachment. What it wants instead is the .$content property within the file contained in the array.
I have decided to recreate the blog post showing the new way of grabbing the attachments with Vytenis’s fix. Once again, all props goes to Laura, Sunay and Vytenis of this.
With that being said, let’s dive into this and build out this Flow!
Add a new “SharePoint – Create item” trigger and select the correct SharePoint Site and List. *** Please ensure that you already have SP List created that allows storing multiple attachments on the items in it.
Add a new “Schedule – Delay” step *** I added this additional “Delay Step” because I was getting inconsistent results. Sometimes the trigger would fire too early and would send a blank email without grabbing the attachments. By adding this 30 second delay, it will give Flow the ability to run each step in the process before sending the email. You may not need this in your environment but in my experience even with SharePoint Designer workflows, I have to add these more often than not.
Add a new “SharePoint – Get attachments” step
*** This step will be grab all of the attachments added to the newly created list item. Use the Site name and List name from the previous step. We want to then pipe the output “ID” from the trigger, to the input ‘ID’ field.
Add a new “Variables – Initialize variable” step *** This variable will be used to store all of the attachments in a single array.
Add an “Apply to each” step.
Click inside of the *Select an output box and click the “Body” output from the “Get attachments” section
Click the “Add an action” button and select “SharePoint – Get attachment content”
For the ID field, select the “ID” output from the “When an item is created” trigger section
For the File Identifier field, select the “Id” output from the “Get attachments” section
Click the “Add an action” and select “Variables – Append to array variable”
For the Name field, select “attachmentArray” from the dropdown. (this was created in step 4)
For the Value field, type in the following JSON statement:
{
"ContentBytes":,
"Name":
}
For “ContentBytes”, click between the : and , and then click on the “Expression” output
Type in the following expression: body(‘Get_attachment_content’).$content and click the ‘OK’ button
*** “Get_attachment_content” is the name of the step created in 5b. Don’t forget the underscores for spaces.
For “Name”, click between the ” and : and select the “DisplayName” output from the “Get attachments” section
*** See “Note” below on additional details about the “ContentBytes” parameter The completed step should look like the one seen here
Add a new “Office 365 Outlook – Send an email” step
*** Note: Use whatever mail client that you have setup to run this step.
Fill in all of the required fields (if applicable to your mail client).
*** I have a list value that I am using to populate my “To” field.
Click the “T” icon next to the Attachments Name field. This switch will change the attachments control from “Detail inputs for array item” to “Input the entire array”
For the Attachments field, select “attachmentArray” from the “Variables” section.
The completed Flow should look like the following:
Save your Flow, then go to your list and create a new list item with attachment(s) to test. Remember to be patient if you put in the delay step. You should receive an email with the attachment(s) that you added to the list item.
This solves a lot of issues that I was having and I hope that it will help you in some way.
One of the quickest ways to find out information about your installed solutions is to use PowerShell. To do this, login to one of your WFE’s and open SharePoint Management Shell. Then, type in the following command: Get-SPSolution | Export-Csv C:\DeployedSolutions.csv. Open this file on your local machine (or whichever has Excel installed) and dissect as needed.
This will return a fairly good amount of detail regarding your current solutions including but not limited to:
I have been using this method for some time now and decided to make a slight change to it. I have been using the PowerShell method found here to find the internal column names for my lists and libraries. It works great. The only problem with this is that I have to modify the script each time I need to change the value of the list or site. This is usually not a big deal since I generally am only looking at one list. This was not the case the other day. I needed to look at many different lists in the same site. Instead of having to modify the script each time, I added a set of parameters to prompt me at the command line. The code looks like this:
Today, I ran across an issue when I went to customize a list with InfoPath. I clicked on the ‘Customize Form’ button and it opened the item view in InfoPath as expected. After I made my changes I went to publish my form. I received the following error message:
“InfoPath cannot connect to the server. The server may be offline, your computer might not be connected to the network, or InfoPath Forms Services 2010 might not be enabled on the server. To fix this problem, start by checking your network connection, and then try again.”
Bummer!
After going through my normal rounds of troubleshooting (permissions, InfoPath, SharePoint logs, Event Viewer), I came across another blog that had the solution (at least, it worked for my issue)
Basically, all that needs to happen is that you need to reset InfoPath Form Services for that particular site collection. To do that, just run the following PowerShell scripts from your SharePoint server:
Have you ever needed to hide the search bar on your site? Me neither until the other day. The page needed to be plain Jane and this was one of the requests. Turns out, this is very simple to do. All that you need to do is add a Content Editor Web Part (CEWP) to your page and add the following lines of code to it:
In the world of InfoPath, you may have noticed the the url for an open form is crazy big! I ran into a problem in the past when I ran out of space in the url. Sometimes this happens if the form is nested a couple of levels down in a site. Whenever you open a new form in the browser, your url will look like the following:
As a best practice, I do this each time I have to setup a link to an InfoPath form. This way, I keep my urls short and will not have any issues of running out of url space.
This article applies to InfoPath 2007 only as 2010 and 2013 no longer have this limitation.
At some point during your career, you will need to connect to a SharePoint list to retrieve information for a drop down list. This process has changed since 2007 but I thought that I would go ahead and share this. InfoPath 2007 only reads the data in the list on how it was entered in to SharePoint. For example, if you uploaded a list of addresses in no particular order, this is the way that InfoPath reads it. Now, what if you would like to see your selection sorted alphabetically? You will first need to either modify your existing view of the list you will be using as a data source or create a new view.
***Note: In order to see the entire list, the view must be changed to show more than the default 100 records
InfoPath will not recognize this view and you cannot sort lists when forms are browser based. As stated earlier, it only sees the original layout. In order for InfoPath to populate the drop down list with the correct format you will need to do the following:
Double click the drop down list that you want to add the data connection to. This box will pop up. Follow the steps in the remaining screenshots to step 4. Then follow further directions.
Go to the site that contains your list that you want to pull your data from.
Example: http://yoursite.com/subsite/ and open the list
Click “Settings” on the taskbar of the list then click “List Settings”
Click on the view that you would like to use located at the bottom of the page
When the page opens, highlight the entire address bar and press Ctrl+C
Open a text editor (Notepad) and press Ctrl+V. Your address will look something like this:http://yoursite.com/subsite/_layouts/ViewEdit.aspx?list=%7B9C833605%2D8911%2D4B69%2D84AA%2D24DF8775735F%7D&View=%7B734A3221%2D4E03%2D4B10%2D9BE9%2D857775EBF802%7D&Source=%252Fdepartments%252Fhealth%252F%255Flayouts%252Flistedit%252Easpx%253FList%253D%25257B9C833605%25252D8911%25252D4B69%25252D84AA%25252
D24DF8775735F%25257D
You will need to modify this address to provide the form with the correct XML values. To do so, either type or copy/paste from this address the following.
Make sure to replace yoursite.com/subsite with your own variables:http://yoursite.com/subsite/_vti_bin/owssvr.dll?Cmd=Display&List=%7B9C833605%2D8911%2D4B69%2D84AA%2D24DF8775735F%7D&View=%7B734A3221%2D4E03%2D4B10%2D9BE9%2D857775EBF802%7D&XMLDATA=TRUE
The %, letter, number string represents the {GUID} for the page. The &XMLDATA=TRUE converts the page into an XML format that the InfoPath form can read. The &View and string represents the {GUID} for the “AllItems View”
Once you have modified the url, copy and paste it into the next setup page. Close the text editor and do not save when it asks. Follow the steps in the remaining screenshots.
Save the InfoPath form and publish it to the SharePoint site. Next, login to SharePoint and go to the form that contains this data connection. Verify that the information is displayed in the correct order.
This little trick will save you all kinds of headaches if you rely on information supplied by your SharePoint lists.
Have you ever logged on to your SharePoint site and the drop down navigation does not work? After days of clicking around, I decided to fix the issue, which really was not much of fix.
Turns out, this is an issue with my MS Office installation. All that you have to do is run a repair of your Office install under the add/remove programs area. Once the repair is complete, log back on to your SharePoint site and the menu should now appear.